Welcome to Calendar Events! The Calendar tool can be used to create and manage your meetings and events. You can add meetings, program events, and more. All of your events, including the meetings that you’ve created, will appear within the Calendar tab on their respective date.
Create a Meeting:
From the “My Calendar” view, click Create New in the upper right corner. You’ll have the ability to create a new meeting, which you can use for 1:1s, Coffee Chats, and more.
Enter meeting name, start and end time, location, and any other important details.
Search for users to invite via the search bar, or click Invite Users and filter by Department, User Type etc.
Click Create Meeting to send the invitations. All invitees will receive an email with the invitation, in addition to a notification within the Symba platform.
Meeting Name, Location, Description and Guests are required fields.
You also have the ability to add the event to your Google or Outlook calendar. To do so, click the event within the Calendar tab to view the meeting details and select which external calendar you’d like to add the event to.
If you’d like to edit the details of your meeting, click the event within the Calendar tab to view the meeting details, and select the pencil icon. Once you’ve made changes to the event, you’ll need to click “Update Meeting” to update the invitation for all invitees. Your guests will receive an updated email and notification within the Symba platform. Guests will need to click the updated link within their email to view the changes and re-add to their calendar. You won’t be able to edit meetings that you did not create.
If you need to cancel an event that you’ve created, click the event within the Calendar tab and select the red trash bin icon.
You’ll be prompted to confirm you want to delete the event, and you won’t be able to restore a deleted meeting.
When you’re invited to an event or meeting, you’ll receive a notification within the Symba platform in addition to an email notification. The event will automatically be added in the Calendar tab, but you’ll need to click into the meeting details to actually respond to the invitation. The owner of the invitation will be able to see your response. If your response changes as an invitee, you will need to manually remove the event from your synced calendar (if applicable).
Google Calendar Integration:
Managers, Participants, Pre-Participants and Alumni profiles can add any event to their Google Calendar through our Google integration.
Some things to note:
The user must connect their Gmail account by clicking their profile picture in the top right corner of the page, then clicking View Profile > Edit > Connect your Gmail.
When the user accepts an invitation or registers for an event, they will see the option to add it to their Google Calendar.
If they have connected their Gmail account, the event will be saved to their Google calendar and automatically adjust to their local calendar time zone settings
If the Event gets updated from the within the Symba platform, an email will be sent to alert the user that there was an update
The new event will be automatically added to the user's calendar and show "UPDATED"
The user will have to manually remove the old (outdated) event.
Questions? We're always happy to help! Reach out to us at support@symba.io anytime or by using the chat widget found within your Symba account.